Steward duties at BVZS Meetings
For many years BVZS has offered steward places at BVZS meetings to undergraduates at Veterinary Schools in the UK . These places are limited in number - usually between 2 and 4 depending on the number of delegates registered and allowing 1 steward per 50 delegates as a rule of thumb average. Stewards are expected to be or become BVZS student members if they are not already. Details for becoming members along with annual subscriptions can be obtained from the BVZS Membership Secretary, whose details can be found on the BVZS website at www.bvzs.org or by contacting Derek Lyon at secretary@bvzs.org It is essential that potential stewards pay all registration fees prior to being considered and if selected will be refunded their fees.
Before any meeting, students wishing to act as stewards should contact BVZS to put their name forward, preferably via their student BVZS representative on their University Zoological Society committee, or directly to one of the BVZS Council members. The final selection of stewards is chosen by the BVZS Student Liaison Officer who will have been in touch with all the UK veterinary schools . Being a steward is rewarded by free Meeting registration ALONE; stewards have to pay for their own accommodation, travel expenses and dinner fees.
There will be a list of reserve stewards in case a steward is unable to attend the Meeting. Reserve stewards should register and pay in full for the Meeting. Their registration fee will be refunded by BVZS if they are called on to help out.
Once registered , stewards will be expected to perform the following duties:
1. Meet up with Derek Lyon (DGL) and Victoria Roberts (VR) at the conference venue early on the morning of the 1st day of the Meeting ( ).
2. Once there they will be allocated duties. These will include the following:
· Helping fill delegate packs
· Helping register delegates
· Handing out delegate packs
· Ensuring delegates have paid their registration fees
· Marking off delegates on tick sheets provided
3. Once the 1st day’s registrations have been completed, ensure all monies are accounted for and booked in BEFORE attending the lectures
4. Make themselves familiar with the layout of the venue, as some stewards will be required to direct delegates to wet labs and/or master classes in rooms other than the main lecture hall.
5. Some stewards must attend in the main lecture theatre to hand out the roving microphone during discussion/question times. This duty should be shared equally between the stewards.
6. During the tea/coffee/lunch breaks, check at the registration desk to see if DGL/VR need any help and to perform such tasks as required.
7. Ensure that questionnaires are handed out and that delegates are asked to return completed forms to the registration desk by mid Sunday afternoon.
8. During the meeting to visit the exhibitors’ stands, introduce themselves and liaise with DGL/VR about any problems exhibitors may have .
9. At the end of the meeting to meet with DGL/VR to ensure all in order, that all monies accounted for and generally assist with helping DGL/VR/exhibitors load up their cars and clear the venue.
10. Stewards should liaise between themselves to allocate duties as above and let DGL/VR know who is doing what.
11. No matter what, we at BVZS hope that stewards are able to attend the lectures they are interested in and we will try and share duties so that this is possible. Let DGL/VR know any preferences and it would be appreciated if stewards could prepare short reports on those lectures they do attend. All in all, stewards should be able to enjoy themselves and attend the lectures alongside their tasks. We expect stewards to be polite, neatly presented, computer literate and helpful.
If any potential stewards have any comments or problems, or if they can no longer attend the Meeting, please contact the BVZS Student Liaison Officers to address any issues as soon as they arise.
BVZS Student Liaison Officer as of October 15th 2008 is Kevin Eatwell - kevineatwell1@hotmail.co.uk
Bristol University Veterinary Zoological Society
Liverpool University Veterinary Zoological Society
Cambridge University Veterinary Zoological Society
Edinburgh Veterinary Zoological Society
Glasgow University Veterinary Zoological Society
Guidelines for Student Oral Presentations at BVZS meetings
Guidelines for Student Poster Presentations at BVZS meetings
Oliphant Jackson Memorial Fund
Page last updated Octobe 19th 2008
